Notice of Public Records Access


The Wisconsin Department of Veterans Affairs (WDVA) was created by Chapter 580, Laws of 1945, to ensure that the state's veterans receive the state benefits to which they are entitled and to assist them in securing their federal veterans benefits. The department's programs, benefits, and services are generally designed to provide health, educational assistance, economic assistance and other services to specified veterans of the armed forces of the United States.

State Public Offices.  The following WDVA Positions constitute state public offices:

  • Secretary
  • Deputy Secretary
  • Assistant Deputy Secretary
  • Administrator of the Division Enterprise Services
  • Administrator of the Division of Veterans Benefits
  • Administrator of the Division of Veterans Services
  • Administrator of the Division of Veterans Homes
  • Director of the Wisconsin Veterans Museum
  • Chief Legal Counsel
  • Communication Director
In the State of Wisconsin, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records that serve various needs: the privacy of individuals is included among these exceptions. Exceptions are provided by both state and federal laws.

We strive to protect personally identifiable information by collecting only information necessary to deliver our services. All information collected at this site becomes public record that may be subject to inspection and copying by the public unless an exemption in law exists.

In the event of a conflict between this Privacy Notice and the Wisconsin Open Records Law or other law governing the disclosure of records, the Wisconsin Open Records Law or other applicable law will control.


  • As soon as practicable and without delay, the custodian will either notify you of the availability of the records requested or deny the request in whole or in part because the records do not exist or are not accessible under the public records law.
  • The time it takes the custodian to respond to a request will depend on factors including the nature and extent of the request, the availability of staff and other resources necessary to process the request. If the custodian denies a written request, the requester may receive the reasons for the denial in writing. If redaction is necessary, WDVA will provide the reasons for the redaction in writing.
  • When practicable, WDVA will email electronic copies of records that already exist in electronic format, without charging reproduction fees on a per-page basis for providing such copies; however, WDVA may charge for staff time and other actual costs to copy records from one electronic format to another electronic format and/or physical media.
  • When clarification of a request is required, WDVA will make reasonable efforts to communicate with the requester as soon as practicable to clarify what the requester is asking for, to avoid the delays that requesters may experience due to inefficiencies created by miscommunication.
  • When a requester asks for an update on the status of his or her request, WDVA will respond to the requester within 5 business days.

This notice is provided pursuant to § 19.34, Wisconsin Statutes. Additional information can be obtained from the Wisconsin Department of Justice's Office of Open Records.

State Agency Performance Metericshttps://performance.wi.gov/
WDVA Performance Metricshttps://performance.wi.gov/DVA.html

Public Records Metrics

Total number of public records requests received for the quarter (01/01/18 - 03/31/18):16
Total number of public records requests completed:16
Average length of time taken to fulfill public records requests this quarter:6.4 business days
Percentage of public records requests acknowledged within one business day: 100%

The Wisconsin Department of Veterans Affairs (WDVA) is committed to the principles of open government and accountability. All records created or maintained by the WDVA and its employees in connection with the transaction of public business are subject to public inspection and are subject to federal and state laws and regulations that prohibit disclosure. The working principle is that unless a record is subject to an exception from disclosure under the open records laws, the record may be released to the public. 

The WDVA website provides a great deal of information about WDVA activities and can provide direct access to this information as well as records related to these activities, operations, and decisions. 

WDVA Conferences/Stakeholder Agenda's No records available at this time.
DVA Audit Reports LegislativeAuditKing.pdf
LegislativeAuditKingResponse.pdf
DVA Reports COVP 2015-2017 Biennial Activities and Membership Report.pdf
Board of Veterans Affairs: Agendas / meeting minuteshttp://dva.state.wi.us/Pages/aboutWdva/BoardofVeteransAffairs.aspx
Council on Veterans Programs: Agendas / meeting minuteshttp://dva.state.wi.us/Pages/aboutWdva/CouncilonVeteransPrograms.aspx
Claims Office Accreditation Approvalshttps://www.va.gov/ogc/apps/accreditation/

Annual "Consumer Information Report for all facilities Nursing Homes"

(released by DHS every spring and covers recruitment, retention, staffing, and results of inspections)

https://www.dhs.wisconsin.gov/guide/cir.htm

 

Public Meeting Notices & Minuteshttps://publicmeetings.wi.gov/
Governor Walker's Open Book website - search of all state expenditures.http://openbook.wi.gov/

The WDVA has designated a Custodian of Public Records for the WDVA in order to meet its obligations under State public records laws. Members of the public may request an inspection of the WDVA’s Public Records, or request copies of these records, by making a request to the WDVA’s Custodian of Public Records during the WDVA’s office hours of Monday through Friday, 8:00 a.m. to 4:30 p.m. Requests should be made to: 

James Bond
201 West Washington Ave, 4th Floor
P.O. Box 7843 
Madison, WI 53707-7843
(608) 266-3436 
DVAPublicRecords@dva.wisconsin.gov ​

  • The law authorizes fees for “actual, necessary and direct” costs associated with responding to public records requests.
  • WDVA may bill requestors $0.15 for each photocopied page and $0.07 per page to convert to electronic format. When requested and whenever practicable, WDVA will provide electronic copies of records that already exist in electronic format without charging reproduction fees on a per-page basis.
  • If the cost of locating responsive records is $50.00 or more, this cost may be charged to the requester. Any staff time for locating records will be billed at the hourly rate of salary for the lowest-paid employee capable of performing the task, but no higher than $30 per hour.
  • WDVA may charge for staff time and other actual costs to copy records from one electronic format to another electronic format and/or physical media; however, WDVA will not charge for the cost of reviewing records for possible redaction or removal of confidential information.
  • WDVA may charge for the physical media used to provide electronic records to requesters at $1.87 plus $0.14/CD or DVD and $5.25 (2 GB), $5.53 (4 GB), $5.60 (8 GB), $6.29 (16 GB), $10.49 (32 GB), and $19.59 (64 GB) for thumb drives.
  • The actual cost of postage, courier, or delivery services may be charged. 
  • There may be an additional charge for specialized documents and photographs, and for retrieving records and files from the State Records Center.
  • Requests that exceed a total cost of $100.00 require prepayment.
  • The above fees apply except where a different fee is authorized by law.
  • WDVA will not convert non-paper records to paper for requests to inspect.
  • All requests will be processed as soon as practicable and without delay.
  • Make checks payable to Wisconsin Department of Veterans Affairs.

When submitting an open records request, be sure to provide enough information so that we can efficiently process your request. The following considerations may help you formulate your request for an expedited response: 

  • What records are you seeking? Please be specific.
  • Date(s) or date range of records.
  • WDVA program or benefit (if applicable).
  • WDVA personnel who may have had knowledge or involvement regarding the records you are seeking.
  • Date(s) of the event(s) that are the subject of the request.
  • Other descriptive information about the subject or topic of interest.
  • Your contact information, including name and address or email.